NSGFA Handbook & Forms


Contains NSGFA policies and procedures, important dates, contact information, rules of play for all divisions, forms, and much more. Although directed to coaches and managers, it is useful for all parents and players to read. You can view on-line, print selected pages, or download and view on your smartphone or tablet.

NSGFA Handbook  (updated March 29, 2016) 

Softball BC

Softball BC Handbook     Softball BC Forms

Medical / Emergency Forms

Medical / Emergency Form    players/parents to complete for team emergency/medical kit

Game Cancellation

Game Cancellation Procedure  <<< even if its raining (hard), snowing, locusts, aliens, powergliders ...

Concession Duty

Concession Duty Instructions   (a.k.a. how to get your concession bond back)

Opening Day

Opening Day Schedule

Ball Toss

Ball Toss Pledge Form     Ball Toss Summary (PDF) or Excel Version (right click, save as)

Opening Day Photos

Darby Photo Options   <<<<< 2016 VERSION (select options, calculate costs, pick payment method in advance) 

The above is for pre-planning photo orders. All players to complete and submit a photo form/envelop at the photo booth on Opening Day. Registered players get a Memory Mate (1 individual + 1 team photo) at no extra charge. If you don't want anything else just select Item A1 for $0. Note Bobble Heads do not come with a player photo (you must order or obtain your own photo to insert into the bobble head). The photo schedule is inclued in the Opening Day Schedule further above.

Criminal Records Checks

Download and complete the relevant letter below (based on where you live) and take it to your local police detachment, where you will complete and submit a CRC request form. West Van police may charge a fee - get a receipt for reimbursement. Once you receive your CRC, mail a copy (and a copy of your receipt) to: NSGFA President, 1199 Lynn Valley Rd, PO Box 16059 LYNN VALLEY, North Vancouver, BC, V7J 3S9. Keep your original CRC which is valid up to 3 years for any sport.

CRC Letter for North Van   CRC Letter for West Van      (updated 2016 letters)


Coach Tools

Coach Musings   some restrospective thoughts and advice from the head coach 

Player Goal Setting   consider getting your players (not their parents) to fill this out at the start of the season 

Line-up Planning Tool or Excel Version (right click, save as) 

Field Diagram (one-page diagram for all divisions) 

Scorekeeping Guide (tutorial for recording plays, positions, notations, etc) 


Team Funding (a.k.a Manager Tools)

Use these forms to request reimbursement of allowable team expenses, subject to limits established by NSGFA Board.

House Team Tournament Reimbursement Form     Rep Team Funding Request Form    (updated for 2016) 


Playdown Intent Form

Complete and submit to District 4 Coordinator by the posted deadline if the team wants to complete for a spot in the Provincial Championships

District 4 Playdown Intent Form (updated for 2016) 


NSGFA Governance

NSGFA Constitution (18 Nov 2009)        NSGFA Bylaws (18 Nov 2009)        BC Society Act (link to bclaws.ca) 

2014 AGM Minutes     2013 AGM Minutes     2012 AGM Minutes