NSGFA Handbook & Forms


Contains NSGFA policies and procedures, important dates, contact information, rules of play for all divisions, forms, and much more. Although directed to coaches and managers, it is useful for all parents and players to read. You can view on-line, print selected pages, or download and view on your smartphone or tablet.

NSGFA Handbook  (updated March 29, 2017) 

Softball BC

Softball BC Handbook     Softball BC Forms

Medical / Emergency Forms

Medical / Emergency Form    players/parents to complete for team emergency/medical kit

Game Cancellation

Game Cancellation Procedure (NSGFA Handbook p.24) <<< even if its raining (hard), snowing, locusts, aliens, powergliders ...

Concession Duty

Concession Duty Instructions   (a.k.a. how to get your concession bond back)

Coach Tools

Coach Musings   some restrospective thoughts and advice from the head coach 

Player Goal Setting   consider getting your players (not their parents) to fill this out at the start of the season 

Line-up Planning Tool    plan & track who's playing when/where - also available in Excel Format (right click to save) 

Field Diagram   (one-page diagram, measurements for all divisions) 

Scorekeeping Guide   (tutorial for recording plays, positions, notations, etc) 


Team Tools

Ball Toss

Ball Toss Player Pledge Form (updated for 2017)

2016 Ball Toss Team Summary Form (PDF) or Excel Version (right click, save as) 

Team Funding Requests

Use these forms to request reimbursement of allowable team expenses, subject to limits established by NSGFA Board. It is preferred (and required for rep teams) that teams submited Ball Toss results prior to submitted a funding request.

2016 House Team Tournament Reimbursement Form     2016 Rep Team Funding Request Form  

Criminal Records Checks

Download and complete the relevant letter below (based on where you live) and take it to your local police detachment, where you will complete and submit a CRC request form. West Van police may charge a fee - get a receipt for reimbursement. Once you receive your CRC, mail a copy (and a copy of your receipt) to: NSGFA President, 1199 Lynn Valley Rd, PO Box 16059 LYNN VALLEY, North Vancouver, BC, V7J 3S9. Keep your original CRC which is valid up to 3 years for any sport.

CRC Letter for North Van   CRC Letter for West Van   


Opening Day

Opening Day Schedule (2016 version)

Opening Day Photos

Darby Photo Options   <<<<< 2016 VERSION (select options, calculate costs, pick payment method in advance) 

The above is for pre-planning photo orders. All players to complete and submit a photo form/envelop at the photo booth on Opening Day. Registered players get a Memory Mate (1 individual + 1 team photo) at no extra charge. If you don't want anything else just select Item A1 for $0. Note Bobble Heads do not come with a player photo (you must order or obtain your own photo to insert into the bobble head). The photo schedule is inclued in the above Opening Day Schedule.

Photos are handed out at the NSGFA year-end tournament.

Playdown Intent Form

Complete and submit to District 4 Coordinator by the posted deadline if the team wants to complete for a spot in the Provincial Championships

District 4 Playdown Intent Form (2016 version) 


NSGFA Governance

NSGFA Constitution (18 Nov 2009)        NSGFA Bylaws (18 Nov 2009)        BC Society Act (link to bclaws.ca) 

2016_AGM_Minutes     2015 AGM Minutes     2014 AGM Minutes     2013 AGM Minutes     2012 AGM Minutes