NSGFA Handbook & Forms


Contains NSGFA policies and procedures, important dates, contact information, rules of play for all divisions, forms, and much more. Although directed to coaches and managers, it is useful for all parents and players to read. You can view on-line, print selected pages, or download and view on your smartphone or tablet.

NSGFA Handbook  (updated March 25, 2015 -- printing password has been removed)

Softball BC

Softball BC Handbook     Softball BC Forms

Medical / Emergency Forms

Medical / Emergency Form    players/parents to complete for team emergency/medical kit

Game Cancellation

Game Cancellation Procedure  <<< even if its raining (hard), snowing, locusts, aliens, powergliders ...

Concession Duty

Concession Duty Instructions   (a.k.a. how to get your concession bond back)

Ball Toss

Ball Toss Pledge Form     Ball Toss Summary: PDF Excel (right click, save as)

Opening Day Photos

Darby Photo Options   <<<<< pick what you want, calculate payment and select payment method beforehand.

You still need to submit an actual photo form/envelop, which will be available at the photo booth on Opening Day. Each registered player receives a Memory Mate (one individual plus one team photo) at no extra charge. If you don't want anything else just select Item A1 for $0. Also note Bobble Heads do not come with a real photo.

Criminal Records Checks

Download and complete the appropriate letter (based on where you live) and take it to your local police detachment, where you need to complete and submit a CRC request form. West Van police charge a fee, so get a receipt for reimbursement. Once you receive your CRC, mail a copy (and a copy of your receipt) to: NSGFA President, 1199 Lynn Valley Rd, PO Box 16059 LYNN VALLEY, North Vancouver, BC, V7J 3S9. Keep your original CRC; it should be valid up to 3 years for any sport.

CRC Letter for North Van     CRC Letter for West Van 

Guides: Field Lining, Scorekeeping, etc

Field Diagram (one-page diagram for all divisions)

Scorekeeping Guide (tutorial for recording plays, positions, notations, etc) 

Line-up Planning Tool: PDF Excel (right click, save as)

Player Goal Setting   coaches, get your players to fill this out at the start of the season

Team Funding

Use these forms to request reimbursement of allowable team expenses, subject to limits established by NSGFA Board.

House Team Tournament Reimbursement Form     Rep Team Funding Request Form 

Playdown Intent Form

Complete and submit to District 4 Coordinator by the posted deadline if the team wants to complete for a spot in the Provincial Championships

District 4 Playdown Intent Form


NSGFA Governance

NSGFA Constitution  (18 Nov 2009)

NSGFA Bylaws  (18 Nov 2009)

BC Society Act  (link to bclaws.ca)