Annual general meeting

2024 AGM Minutes
September 26,2024

Board Member Attendees: Rozland Lord, Kelly Evans, Christie Manlolo, Marg Lesage, James Lawson and Jason Galtress.

Non-Board Member Attendees: Izzy Dino, Ren Manlolo, Trevor Goerty, Jodie Goerty, Blaine Kyllo, Trevor Harrison, Murray McCarron, Natasha Breland, Holly Castle, Helen Gabor, Bruce Gabor, Michelle Fox, Jodie Grocott, Chris Randall, Houtan Maleki, Brian Tomkins, Rebecca Tomkins, Tara Chavner, Taryn Summers, Mark Fraser, Christie Stenenberg, Kara Solberg, Neil Misola, Lisa Misola, Kaila Mikkelsen, Twyla Pitman and Scott Pitman.

1.       Election of meeting chair (Jason Nominated Blaine, Second by Rozland)
2.       Call to order. 7:33pm
3.       Land Acknowledgement
4.       Establish Quorum (32 people)
5.       Approval of 2023 AGM Minutes (Motioned Blaine, second by Sarah) motioned carried.
6.       Approval of 2024 AGM Agenda (Motioned Blaine, second by Sarah) motioned carried.
7.       Departmental Reports:
8.       Presidents Report:
9.     President has resigned from the association; 

 

1.       Treasurer’s Report: Motion to accept the financials for 2023, (Mentioned by Blaine, Second by James. Motioned carried.
2.     Treasurer delivered the numbers from 2023. Strong financial position to start this year with positive cash flow. Report available upon request.
3.       Registrar’s Report:
4.     Numbers down by 10% over last year. U7’s was significantly down last year need to be a focus to advertising earlier.
5.     Motion to investigate paid social media platforms. Motioned by Murray McCarron seconded by Kelly Evans. Motion carried.
6.       UIC Report:
7.     18 Umpires
8.     581 total games umpired.

                                                                       iii.      Need more umpires.

1.       Need to follow up regarding players that are interested in umpiring when they register. UIC will be attending more meetings, more focus on recruiting earlier.
2.       Special Resolution to change the name of the association.
3.     Motioned by Blaine to change the association name from NSGFA to NSFA (Second by Sarah) Motion Carried.
4.       Board Members Elections
5.       President
6.     No president Nominated. The association will not have a President for the 2025 season.
7.       Vice President
8.     No Vice President Nominated. The association will not have a Vice President for the 2025 season
9.       Treasurer
10.     Sarah Kilmartin Nominated by Rozland Lord. Sarah Kilmartin has accepted the position. No opposed.
11.       Registrar
12.     Kelly Evans Nominated by Blaine Kyllo. Kelly Evans has accepted the position. No opposed.
13.       Secretary
14.     Rozland Lord Nominated by Jason Galtress. Rozland Lord has accepted position. No opposed.

 

1.       Senior Coordinator
2.     Jason Galtress Nominated by Blaine Kyllo. Jason Galtess has accepted the position. No opposed.
3.       Junior Coordinator
4.     Tara Chavner Nominated by Blaine. Tara has accepted. Tara Chavner has accepted position no opposed.
5.       Director at Large
6.     Taryn Summers Nominated by Blaine Kyllo. Taryn Summers has accepted position no opposed.
7.         Director at Large
8.     James Lawson Nominated by Rozland Lord. Rozland has accepted position No opposed.
9.         Director at Large
10.     Lindsay Young Nominated by Blaine Kyllo. Lindsay Young has accepted the position. No opposed.

 

1.       Director at Large
2.     Houtan Makeli Nominated by Bruce Gabor. Houtan accepted positions no opposed.
3.   Volunteer discussion:
4.     Concession volunteers
5.     Scholarship for graduating players

                                                                       iii.      Uniforms Timbits will no longer be a sponsor.

1.       Looking for a new sponsorship from a local company to sponsor uniforms for U7 and U9.
2.     Possible paid positions IE: Concession, Field Maintenance.
3.     Looking for Tournament Coordinator Director.
4.     Volunteer Coordinator needed.
5.   Motion for the board to form 4 committee (Tournament, Fundraising, Volunteer and Concession). Unanimously approved.

12.   Meeting Adjourned :  9:10